Build visitors trust with safe and efficient VIVIOT visitor management system solution.
Personalized solution for any coworking type or size.
FLEX SPACES
Digital access for all pre-determined visitors and employees and a complete overview of occupancy in real time.
OFFICE SPACES
24/7 all private, all-mobile check-in & check-out giving employees peace of mind.
MEETING ROOMS
Real-time occupancy view, the possibility of pre-booking and notifications for staff about tasks (cleaning, disinfection,…).
CONFERENCE HALLS
Detailed overview of hall occupancy in real time, automated access, extra security checks.
Make your shared space safe & efficient
with our
visitor management system solution
For coworking space owners & visitors
THE EASIEST AUTOMATED VISITOR MANAGEMENT SYSTEM
Know exactly who you invite into your work spaces.
Sign legal documents as part of the pre-check-in process before visitors arrive, save time and ensure that all important data is securely stored and secured.
With the facial recognition of visitors ID and the photo they took when pre-registering, you can ensure that the people are who they say they are. Only allow people who meet the criteria you set to enter your premises.
Provide contactless access to rented coworking spaces with pre-registration, digital check-in and payment.
Support any type of visitor and offer them carefree access to pre-selected coworking desks or offices and offer them the option of booking a meeting room depending on their work dynamics.
Emergency
notifications
notifications
Digital signature
Digital tickets
For coworking space owners & visitors
MAXIMIZE ALL OF THE POTENTIAL OF YOUR COWORKING SPACES
Increase the efficiency of office space and receive extra revenue stream.
Manage your coworking space efficiently in VIVIOT dashboard. Have an overview of the unused space, take advantage of its capacity and offer visitors exactly what they need with the possibility of assigning digital access.
Have a complete overview of occupancy as well as unused space, take advantage of its capacity and offer visitors exactly what they need when they need it with the possibility of assigning digital access. Offer additional services such as booking meeting rooms, food delivery, ordering taxis etc. in a VIVIOT dashboard.
Ensure the reservation of coworking space in advance and provide each visitor a digital access to pre-booked space in the desired period. Use the occupancy overview in the VIVIOT dashboard to ensure that the space is always clean and safe.
Offer additional services such as booking meeting rooms, food delivery, ordering taxis etc. and much more in VIVIOT dashboard. Ensure a pleasant and enjoyable working environment.
Efficient
office space
office space
Office space
pre-booking
pre-booking
Additional
services
services
How it works in 4 simple steps
1. INVITATION SYNCHRONIZED WITH BOOKING
The visitor or employee receives an invitation to enter the building through the VIVIOT booking system or through an existing one, which is integrated into the VIVIOT system.
2. IDENTITY VERIFICATION
Visitor takes a selfie and VIVIOT verifies the identity of this pearson by comparing the image from ID or passport. The app requires visitors signature that is automatically printed on the traveler issuing the PMS.
3. DIGITAL KEY PROGRAMMING & VERIFICATION
Check-in can be automatically or manually validated and once validated, all information is sent to visitor or employee. Digital key is also transferred onto VIVIOT application and sent by email for backup.
4. AUTOMATED CLEANING
Easily monitor the productivity of your employees with automated cleaning tasks triggered by presence sensors. To enter your co-working space, each employee must log in with QR code, when task is completed, they must log out also with QR code.
How VIVIOT empowers your existing models
Ensure better space utilization with VIVIOT business dashboard
- all spaces - all people - all occupancy -
Right person - Right time - Right place
For managers & owners
SAVE TIME WITH STREAMLINED OPERATIONS & MAINTENANCE
Self automated tasks with digital key
Easily monitor the productivity of your employees. To enter your co-working space, each employee must log in with QR code, when task is completed, they must log out also with QR code.
Improve the results of your employees by analyzing the time spent on the work done and the quality of execution.
Secure premises with digital access to limit space and time for all staff. Create reports, track efficiency, optimize and analyze occupancy easily from VIVIOT dashboard.
Secure premises
Track efficiency
Optimize & analyze
For coworking space owners & visitors
OFFER ADDITIONAL TOP NOTCH SERVICES
Increase your revenue while saving your guests’ time
Personalize user engagement before, during & after using your business spaces with the VIVIOT App.
Offer visitors a top-notch services such as car sharing, food deliveries and communication with other users. Grow your users’ satisfaction, open new, lucrative selling channels for your existing and local services.
Give users the possibility of meeting new people through the VIVIOT mobile app and provide them with an unforgettable experience even in their free time.
Personalize
engagement
engagement
Offer additional
services
services
Grow your
brand
brand
Key benefits
Ultimate features to fully
automate your premises
Overview all locations, spaces, devices, teams, and easily shift in between or view details, automate all spaces and devices. Pre-authorize all visitors and employees for access, have complete overview of all your spaces, monitor workflow , analyze and provide timely updates.
Booking engine for simple reservations
Offer your visitors and employees a carefree experience of booking a conference room, renting a shared or office space and provide an overview of capacity occupancy in real time. Optional integration with VIVIOT booking modul or existing one.
Space utilization plan for deeper understanding your community
Really understand your space and offer your visitors and employees everything that this space offers. With space utilization plan engage your community, link your best features, deliver valuable services and with analytics deeper understand your community.
Logs & analytics
Delegate, allow or deny digital access centrally and easily and in real time. Review and validate door entries by roles (ex. cleaning team, visitor, management board, security team…) and create reports. Be notified about all unauthorized entries or other suspicious events.
Alarms & alerts
Ensure the safety of your visitors, employees and premises with a fully automated notification and security system. Be notified of any unauthorized access or other suspicious events. Receive real-time alerts for unexpected or dangerous situations such as intrusion, unauthorized access to restricted areas, etc. Detect and respond in real-time.
Testimonials
Don't just take our word for it
VIVIOT's solution works seamlessly with a wide range of existing technology
Upgrade existing access
Digital access
ERP
PMS system
Payment processing
Temperature camera
Security system
Open API and easy integration
Communication platforms
Booking system
Invoicing system
Stripe
Salto
Sendgrid
Mailchimp
Twilio
Adyen
Odoo
Eagle Eye
Office 365
Our impressed clients
in coworking
Smart law office Franci Kodela
With the integration of VIVIOT smart IoT platform into the law firm of Franci Kodela, fully automation and remotely management of things like lights, air temperature, etc. via mobile app is enabled. The law office is located on the 3rd floor of a building, Touchless Access Control allows visitors easily access through the main entrance, elevator and all the way to the law office. An additional advantage of digital access is that visitor access can be strictly determined by time specific rules – e.g. visitor can enter into the building 15 minutes before the meeting. The strict time restriction of granting access to the building also enables the control over clients, which due to the nature of the work must remain strictly confidential. Uncontrolled or unplanned entrances to the office are also not possible, so the highest security standards are provided.
HABIT headquarter
Equipped with VIVIOT platform, is enabled monitoring number of visitors and employees in the building. Entrances to the building and parking lots are connected with the digital control integration. Main entrance is fully security automated. We made it possible to measure body temperature for each visitor or employee. VIVIOTs unique solutions detected if visitor or employee disinfects his hand in disinfections checking point. If he didn’t disinfect his hands, he gets denies access. With this solutions VIVIOT provide the highest standards of health and safety protection. With Smart Space Management is enable easily managing lights and HVAC system from powerful dashboard. Automate repetitive tasks for cleaning, security or administrative staff notify personal in real time; creation of optimization flow and improvements in Habit automation work progress are seen every day.
Get in touch
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